Contact Hwb

Current Students (including those who have been invited to enrol) should enter tickets onto ServiceNow if they would like Hwb’s assistance.

• Make sure you are logged into Hwb and click Hwb on the banner to visit the team’s pages.
• Via “Hwb Topic”, head to the Service Centre and click the Hwb button near to the middle of the page.
• Once on the Hwb’s Topic Page, you will see a mix of information articles, along with request options. Using the “Search resources” tool, enter some keywords of your query. You may find a suggested article or request type.
• Choose the request type that best fits your query. We have options for Course Queries, Finance Queries and more! If it doesn’t quite fit one of those query types, please use the General Hwb query option.
• Click the chosen request type to be taken through to the form. Complete the form as fully as possible. Don’t forget to submit – it’s the lime green box on the right hand side!
• Your query will then be reviewed by the Hwb team.
• If your query can be answered by Hwb they will be in touch with you. If your query needs assistance from other University teams, Hwb will hand off the query to the appropriate team. You will be informed when this happens and who your query has been passed too.

If you are in Crisis please find information on Getting Help In a Crisis: 

• Samaritans (24/7) – Call 116 123 or visit samaritans.org 
• Emergency Services – If you are in immediate danger or need urgent help, please call 999. 

 If your enquiry is not urgent but relating to your mental health and wellbeing, the following resources may be useful: 

• Swansea University Wellbeing Services – Wellbeing and Mental Health Support 
• Self-help resources 

For other queries relating to welfare or wellbeing, please contact Hwb.

Please complete the form below to report concerns about a Swansea University student. It is important to provide detailed and accurate information to ensure any concerns raised can be assessed and shared with relevant university parties.

Please note: We recognise our students as independent adults and need their consent to talk to anyone outside the university about them, including parents and guardians. Therefore we cannot confirm if someone is a student at the university, or their whereabouts, but we will follow up on any concerns raised. 

Student of concern form

If you are a former student and looking for replacement documents such as certificates and transcripts, please use the form below.

Academic Transcript and Replacement Certificate Request Form

Please complete this form if you wish for your transcript to be shared digitally with the World Education Services (WES). We cannot upload your academic transcript without the correct WES Reference number so please ensure this is entered fully and accurately. If you would like us to upload You will receive notification by email when we have uploaded the documents to the portal.

World Education Services (WES)

If you are unsure of the best department to support your query, please enter details of your query in the form below and Hwb will direct your query to the appropriate team.

Alumni form

Swansea University uses Hedd to administer all third party verification enquiries in regard to current and former students.

Hedd is UK Higher Education's official service for candidate verification and university authentication. It offers a centralised system for degree verification that connects employers, agencies, universities, embassies and councils.

You can verify a current or past student's place of study, the award and grade received and dates of attendance. Please note: the consent of the student must be obtained in order to use this service

Any queries should be addressed to: Heddhelp@prospects.ac.uk